Optimize Office 365 Costs with enhanced Security for
Remote Work

September 29, 2020

The Underlying Challenge

With the rapid adoption of remote working, organizations are challenged by a rush to protect petabytes of data in the new normal, driving them to evaluate new tools which may potentially reassure Information Security Heads of not having data security disruptions.

There are two key challenges to address for achieving enhanced security at an optimized cost.

1) Knowing what to Protect - Data Protection tools are implemented to act as a gate to prevent confidential information from leaving the organization into the wrong hands. However, Data Protection tools rely on users to classify data in order to take steps for protection. This user dependency to classify data makes it prone to errors and inaccuracies consequently decreasing productivity in the workplace, also resulting in false positives that require re-work from security teams. Creating Data Protection rules and continually improving them require frequent interactions between security teams and business groups, resulting in exposure to company security.

2) Determining who needs what kind of protection - Remote work adoption is also triggering impulsive decisions to mass-upgrade Data Protection tools to Premium versions across all employees in the organization, resulting in Capex procurement on the cost uplift from E3 (standard) to E5 (Premium) Office 365 licenses.  Having a clear view internally in organizations of which users carry highly sensitive versus less sensitive data is a bliss and this harnesses the ability to use a pragmatic approach to triage and allocate premium versus basic licenses.    www.reuters.com/article/us-cathaypacific-cyber/cathay-pacific-faces-probe-over-massive-data-breach-idUSKCN1NB0J

A Simple Solution: Automated & AI Based Technology

Dathena’s Solution is powered by artificial intelligence (A.I.) technologies such as Natural Language Processing, Machine Learning and Deep Learning. Dathena analyses both structured and unstructured data in any format in the Office 365 suite. Once discovered, Dathena  automatically identifies & classifies sensitive data and personal information. Leveraging A.I., Dathena’s predictive model can achieve 90% accuracy out-of-the-box, significantly reducing errors and inaccuracies that lead to false positives. Out-of-the-box Data Protection rules derived from automated Data Classification & PII identification, when integrated with Microsoft Office 365 security tools achieve upwards of 90% accuracy in Data Protection.

Dathena automatically provides visibility to top users owning highly sensitive data in the organization who are eligible for higher level of Data Protection tools. This is a great way of “smartly” managing Standard (E3) and Premium (E5) Office 365 licenses between users, obtaining up to 80% cost savings.

With Dathena, organizations embracing Office 365, can get the best of both worlds – Enhanced Security for the remote working scenario, at a highly optimized cost.

Gartner, 5 Steps for Securing Office 365, 10 December 2019, Steve Riley, Marc-Antoine Meunier GARTNER is a registered trademark and service mark of Gartner, Inc. and/or its affiliates in the U.S. and internationally and is used herein with permission. All rights reservedwww.reuters.com/article/us-cathaypacific-cyber/cathay-pacific-faces-probe-over-massive-data-breach-idUSKCN1NB0J

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Discover how to overcome the two key barriers to cost-effective data protection: knowing what to protect and determining who needs what kind of licenses and education.