Is External File Sharing Putting Your Business At Risk?

4 minute read

The modern workplace is collaborative and interconnected, with employees sharing and distributing data of all kinds in many different ways as they go about their jobs. Often, that includes sharing files externally -- and, in the process, creating potentially serious information security vulnerabilities. 

According to one recent survey62% of IT managers see file sharing as risky, and almost half see file-sharing tools as unsuitable for business use. Despite that, though, only half of organizations have clear policies on the use of file-sharing tools -- and of those, fewer than half of organizations actually enforce their policies. In fact, seven out of 10 organizations say they have no real visibility into the way their employees are sharing files, and only a quarter say they think they’d be able to detect a data breach due to improper file sharing. 

With the pandemic-driven shift to remote work leaving both employees and customers more reliant than ever on cloud tools and other remote-access infrastructure, it’s clear that we can’t simply stop sharing files. Instead, we need a new approach that can help organizations reclaim control of their digital assets, and ensure that proprietary or sensitive information isn’t improperly shared with outside parties.  

Building a more secure enterprise starts with bringing more structure to your data. With more than half of organizations’ sensitive data currently completely unstructured, and typically spread across multiple repositories including cloud services, email folders, and network drives, it’s all but impossible for many businesses to track the way that data and files are being accessed, copied, and shared. That’s further complicated by many teams’ reliance on guest accounts to manage access to collaboration tools for both internal and external partners, which leaves CISOs with virtually no visibility into who is accessing mission-critical data.  

With end-user security hygiene remaining a key vulnerability for widely used services such as Microsoft Teams, Box and Google Drive, the only way to ensure data security is to implement a solution that gives your organization full visibility into what is being shared, and how, and with whom.  

That’s where Dathena’s External File Sharing Management comes into its own. Our AI-powered data discovery and classification to rapidly identify sensitive files that have been shared with both internal and external users. With automated alerts, you can be sure that sensitive files aren’t being shared without your knowledge. And with fully featured control access, you can immediately revoke access if a data breach begins, ensuring your files are never out of your control. 

With full integration into common file-sharing tools including Microsoft Teams, OneDrive and SharePoint, Dathena’s External File Sharing Management helps you reclaim control of your organization’s sensitive files — without cramping your employees’ style or making it harder for them to collaborate effectively with either internal or external partners.  

Get in touch today, and find out how Dathena can help your organization to stay safe in a world of remote work and widespread file-sharing. 


Related Posts

To read more of data security and governance stories, choose from similar blog posts below.

How Dathena Monitors and Restricts File-Sharing for the Modern Workplace

The COVID-19 pandemic left millions of workers doing their jobs remotely, and using cloud-based tools to access vital resources and share sensitive data with one another.... Read More

Feeling Exposed? Blame External File-Sharing

Nobody wants to have their data stolen by hackers or targeted by a ransomware attack — but at least when such disasters occur, the victims usually know they’ve been... Read More

5 Tips to Get Smarter About File-Sharing

Let’s not mince words: file-sharing is dangerous. The moment your employees start putting sensitive data on external hosting sites, organizations start losing control over... Read More

Subscribe to email updates

Subscribe for the latest updates